Part 2: Preparation and Submission of Transactions Papers
(Part 2 last revised March 2019)
Authors are responsible for complying with the guidelines in effect at the time of submission, so you should check for the most current submission requirements as often as needed.
To be accepted and published in a PES Transactions, a paper must be of unquestionably high quality and must make a definite contribution to technical knowledge. Examples of such papers are those that 1) present fundamental or advanced concepts; 2) describe one apparatus or one system application backed by test data and field experience; 3) describe a proven valuable innovation; 4) describe a useful new technique of measurement, calculation, or design together with practical examples; 5) present a needed commentary and summary of technical knowledge not previously available for convenient reference; 6) present useful data and experience which are of current and timely interest that reflect changes that should be made in a new technology, or 7) propose an IEEE Standard.
A paper will be reviewed by the appropriate Transactions Editorial Board according to its submittal classification. The Editorial Board of each Transactions has the sole responsibility and authority for judging all submissions of Transactions papers for acceptance, revision and resubmission, or rejection. The required abstract (150–200 words) and up to 10 keywords will be reviewed in conjunction with the paper.
Transactions papers may not be submitted for a specific PES meeting and, therefore, may be submitted at any time.
All accepted papers will be published and permanently referenced in the IEEE Transactions on Power Systems, Power Delivery, Energy Conversion, Smart Grid, or Sustainable Energy with available discussions and closure also printed in an issue of the Transactions. See Part 5 of the Author’s Kit for complete information regarding discussions and closures.
The Transactions are distributed through the IEEE All Society Periodicals Package and individual nonmember sales to major libraries worldwide.
Technical Areas and Associated Topics
The technical areas covered by each of the PES Transactions are enumerated below.
IEEE Transactions on Power Systems:
- Power system dynamics
- Power system control
- Power system estimation
- Power system operations
- Power system security and risk analysis
- Power system restoration
- Power system energy management
- Power system economics
- Power system markets
- Power system reliability
- Power system expansion planning
- Power system regulatory framework
- Power system computational analysis
- Power system education
IEEE Transactions on Power Delivery:
- Construction and design of cables (materials and manufacturing)
- Construction, design, and testing of cable accessories (cable terminations and joints)
- Construction, operation, and testing of cable system
- Assembly, operation, and testing of station, control (including fiberoptic), and utilization cables (non-transmission and distribution cables)
Power System Communications
- Communication systems
- Communication media
- Communication protocols
- Communication standardization
- Home automation and communication
Power System Instrumentation and Measurements
- Digital technology for measurements
- Electricity metering
- High voltage testing
- Measurement techniques for impedance elements
Power System Relaying
- Digital protection systems
- Adaptive protections
- Power system protection
- Protection of electrical equipment
- Relaying communications
- Relaying for consumer interface
- Substation automation
- Intelligent electronic devices (IEDs)
- Programmable logic controllers (PLCs)
- Substation design
- High voltage power electronics stations
- Gas insulated substations (GIS)
Surge Protective Devices
- Design/testing of high voltage surge protective devices (>1000 V)
- Application of high voltage surge protective devices (>1000 V)
- Design/testing of low voltage surge protective devices (<1000 V)
- Application of low voltage surge protective devices (<1000 V)
- Interruption phenomena
- Low voltage switchgear
- High voltage circuit breakers
- Reclosers and sectionalizers
- Power and instrument transformers
- Insulating fluids
- Dielectric testing
- Audible noise and vibration
- Transformer modeling techniques
Transmission and Distribution
- AC transmission and distribution facilities
- Lightning phenomena and insulator performance
- Overhead line conductors: thermal and mechanical aspects
- Corona, electric, and magnetic fields
- Towers, poles, and hardware
- Capacitors, shunt and series capacitor banks, and harmonic filter banks
- HVDC transmission and distribution
- FACTS and power electronic applications to ac transmission
- Harmonics and power quality
- Transients, switching surges, and electromagnetic noise
- Maintenance and operation of overhead lines
- Work procedures, safety, tools, and equipment
- Superconductivity analysis and devices
- Distributed resources
IEEE Transactions on Energy Conversion:
- Direct current machines
- Permanent magnet machinery systems
- Switched and variable reluctance machines
- Integral horsepower induction machinery
- Wound rotor induction machinery
- Single phase induction motors
- Electronic drives for electric machinery
- Induction generators for grid and isolated applications
- Synchronous generators
- Motor/generator sets for pumped storage
- Synchronous motors
- Electrical machinery theory
- Numerical analysis of electric machinery
- Power processing equipment
- Insulation for electric machinery
- Application of magnetic materials to electric machinery
- Application of superconducting materials to electric machinery
Energy Development and Power Generation
- Excitation systems
- Power system stabilizers
- Advanced and renewable energy technologies
- Station design, operations and control
- Modeling, simulation and control of power plants (electrical aspects)
- Monitoring and instrumentation of power plants (electrical aspects)
- Control of distributed generation
- Hydroelectric power plants (electrical aspects)
- International practices in energy development
- Fuel cells
- Superconducting magnetic energy storage
- Flywheels, mechanical, hydraulic energy storage
- Distributed storage
- Industrial/commercial energy conservation
- Grid interconnection
- Tidal/wave power
Nuclear Power Engineering
- Nuclear power plant controls (electrical aspects)
- Modeling, simulation and control (electrical aspects)
- Monitoring and instrumentation (electrical aspects)
IEEE Transactions on Smart Grid:
- Advanced metering infrastructure
- Building and home automation
- Communication and control in energy systems
- Cyber and physical security systems
- Energy Management Systems
- Intelligent monitoring
- Outage management
- Phasor measurement units
- Smart grid devices
- Smart grid standards
- Smart Sensors
- Wide area Protection
IEEE Transactions on Sustainable Energy:
- Battery and storage
- Carbon capture from power generation
- Combined heat and power
- Electricity from Biomass
- Energy efficiency
- Fuel cells
- Greenhouse Gas Mitigation
- Grid interaction of sustainable energy sources
- Hydrogen technology
- Mitigation of greenhouse gas emissions
- Small hydro design and applications
- Solar photovoltaics
- Solar thermal electricity
- Tidal and wave energy
- Wind turbine generators
Basic guidelines for preparing papers for the Power & Energy Society are provided in Part 4 of the Author’s Kit. Information is given regarding desktop publishing format, type sizes, and typefaces. Style rules are provided that explain how to handle equations, units, figures, tables, references, abbreviations, and acronyms. Sections are also devoted to the preparation of acknowledgments, references, and authors' biographies. An example of the desired layout for papers is provided in PDF format and as Microsoft Word templates. If you have questions regarding the formatting requirements after reviewing Part 4, please send an e-mail to PESfirstname.lastname@example.org.
Compose your paper using word processing software. (Please check that the “Track Changes” feature has been turned off and that the filename does not exceed 50 characters including the extension.) Then convert your word processing file to PDF format.
We encourage you to use LaTeX to produce your paper if it contains many math equations. An IEEE Publications Department template is available on the web at https://ieeeauthorcenter.ieee.org/create-your-ieee-article/use-authoring-tools-and-ieee-article-templates/ieee-article-templates/templates-for-transactions/. Please use bare_jrnl.tex in the WIN or MAC LaTeX2e Transactions Style File. This template will produce a paper that satisfies PES formatting requirements. The stylistic differences from the Word templates are acceptable.
Transactions papers are limited to eight pages at submission including any references, attributions, biographies, etc. Papers exceeding eight pages will be returned without review. If a paper becomes longer than eight pages after review, it will be subject to mandatory page charges.
The name and affiliation (including city and country) of each author must appear on the paper.
The abstract is what users and researchers will read when deciding whether your article pertains to their interests and needs. For this reason, your abstract is an extremely important and powerful representation of your article. As an author, you should spend time ensuring that it is readable and that it contains a complete description of your research.
In approximately 150–200 words, you will need to summarize your findings, and describe the implications of those findings.
The abstract must be an accurate reflection of what is in your article as follows.
- Your abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article.
- Your abstract must be written as one paragraph, and should not contain displayed mathematical equations or tabular material.
- Your abstract should include three or four different keywords or phrases, as this will help readers to find it. (It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines.)
- Ensure that your abstract reads well and is grammatically correct.
When submitting an abstract for your original research, it is important to state the primary objective and offer any tested hypotheses. Describe your research design and methodology and accurately state the following: the methods and procedures you employed, the main outcomes and results, and the conclusions that might be drawn from these data and results. Include any implications for further research or application/practice.
The Transactions accept graphical abstracts and they must be peer reviewed. For more information about graphical abstracts and their specifications, please visit the following link: https://ieeeauthorcenter.ieee.org/create-your-ieee-article/prepare-supplementary-materials-for-your-article/developing-a-graphical-abstract/
Please note that the graphical abstract provided by the author will need to follow a standard naming convention. An author providing a graphical abstract should identify it as follows:
- For an image-only graphical abstract, the author should label it:
- For a video graphical abstract, the author needs to also include a cover image for the video to display as a still frame (or static image) in front of the video:
- For an audio graphical abstract, the author needs to also include a cover image for the audio file to display as a static image for the audio:
Paper Submission Information
IEEE Policy Regarding Plagiarism
Authors are expected to comply with the IEEE policy regarding plagiarism as stated below:
8.2 Publication Guidelines
8.2.1 Publication Principles
B. RESPONSIBILITIES OF AUTHORS OF ARTICLES PUBLISHED BY IEEE
7. IEEE defines plagiarism as the use of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. Plagiarism in any form is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. Section 8.2.4.D provides detailed guidelines for a) handling allegations of plagiarism, b) applying appropriate corrective actions when findings of plagiarism have been reached, and c) referencing previously published material.
9. Except as indicated in IEEE Policies, Section 6.4 (Multiple Publication of Original Technical Material in IEEE Periodicals) and Section 8.1.7 of this Manual, authors should only submit original work that has neither appeared elsewhere for publication, nor which is under review for another publication. If authors have used their own previously published work(s) as a basis for a new submission, they are required to cite the previous work(s) and very briefly indicate how the new submission offers substantive novel contributions beyond those of the previously published work(s). Section 8.2.4.G provides guidelines for handling instances of inappropriate multiple submission and prior publication.
In addition to the sanctions applied by IEEE, if an author is found to have committed plagiarism PES imposes the following sanction:
Individuals whose names are placed on the IEEE Prohibited Author List will not be allowed to organize or lead any PES sponsored activities such as invited conference sessions, distinguished lectureship, editorship of PES publications, paper reviewer for PES, etc.
PES Policy Regarding Bibliography Papers
Because of the electronic search capabilities available through the IEEE and other technical societies, bibliography papers merely listing publications are not of interest. Even if such papers include brief summaries of the listed papers, such information cannot be considered as an original contribution of archival value which is a prerequisite for publication in the Transactions. Authors should note that such manuscripts will be rejected without review.
Authors who developed bibliography papers may contact the IEEE Technical Committees for their interest in placing the papers on their web sites.
The PES Transactions are hybrid journals, allowing either Traditional manuscript submission or Open Access (author-pays OA) manuscript submission. If you choose to have your manuscript be an Open Access article, you commit to pay the $2,045 OA fee if your manuscript is accepted for publication in order to enable unrestricted public access. Any other application charges (such as over-length page charge and/or charge for the use of color in the print format) will be billed separately once the manuscript formatting is complete but prior to the publication. If you would like your manuscript to be a Traditional submission, your article will be available to qualified subscribers and purchasers via IEEE Xplore. No OA payment is required for Traditional submission.
Paper Submission Procedures
The same paper cannot be submitted to more than one PES Transactions. An author should choose the Transactions (Power Delivery, Power Systems, Energy Conversion, Smart Grid, or Sustainable Energy) best suited to review the paper and submit it to only that Transactions. The Editor-in-Chief will review the paper for suitability for his Transactions. He will inform the author if he deems it more suitable for another Transactions.
PES policy allows papers presented at PES conferences to be submitted for its journals after upgrading with new and additional content. The policy requires that for a PES conference paper to be considered for a journal publication it must have at least 40% new content reflecting new data, experimental results, analysis, conclusions, etc. They are expected to comply with the IEEE policy regarding plagiarism as stated above.
An author submits a manuscript by uploading a PDF file of the paper directly onto ScholarOne Manuscripts, a site on the World Wide Web where the paper can be accessed by the Transactions Editor-in-Chief, Editors, and Reviewers. (It is recommended that the PDF file be under 1 MB. Papers exceeding this file size may require a longer review time.) Upon acceptance of a paper for publication, the author will be required to upload final files to ScholarOne Manuscripts. In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts. Any paper received for initial submission at the Executive Office will be returned so that the author can upload it.
In order for a paper to be submitted and reviewed, it must first be uploaded by the author onto ScholarOne Manuscripts. If you are uploading a revised manuscript in response to a "Revise and Resubmit" decision, please see the next section for instructions.Navigate to the PES portal page for ScholarOne Manuscripts or to the ScholarOne Manuscripts site for the specific Transactions to which you are submitting your paper:
- PES portal page: http://mc.manuscriptcentral.com/pes-ieee
- Transactions on Energy Conversion: http://mc.manuscriptcentral.com/tec-pes
- Transactions on Power Delivery: http://mc.manuscriptcentral.com/tpwrd-pes
- Transactions on Power Systems: http://mc.manuscriptcentral.com/tpwrs-pes
- Transactions on Smart Grid: http://mc.manuscriptcentral.com/tsg-pes
- Transactions on Sustainable Energy: http://mc.manuscriptcentral.com/tste-pes
- Power Engineering Letters: http://mc.manuscriptcentral.com/pesl-pes
You will have access to all of the sites with a single account. Please check if you already have an existing account on ScholarOne Manuscripts. If you have forgotten your User ID or Password, or you have questions or have problems with your account, please send an e-mail to PES-MCreviewer@ieee.org. DO NOT CREATE A SECOND ACCOUNT!
Follow the directions on the review site and enter all required information. Your entries will appear on the final screen. If there are errors, you can return to earlier pages and correct them.
Upload the PDF file of your manuscript and check the proof carefully. Look at all special characters, mathematical symbols, Greek letters, equations, and tables. Check your images for clarity and legibility.
Note that the author who logged in to upload the manuscript is automatically designated the “Corresponding Author.” If you wish, you may designate a co-author as the “Corresponding Author” and all future communication regarding the paper will be through that individual.
You must supply the names of all of your co-authors and their contact information. Please do so in the same order they are listed on the manuscript. Though there is room for multiple affiliations for each author, we request you fill in only the first as that is the only one that will be referenced.Submit the Manuscript
You may leave your manuscript in the Unsubmitted and Manuscripts in Draft area in your Author Center and return later to review it, but please understand that until you click the "Submit" button, the manuscript will not enter the review process. Once you submit your manuscript you will not be able to make any changes to it unless requested to do so by the Editor-in-Chief as a result of the review process.
Once you submit your manuscript you will get an immediate submission confirmation that provides you with a manuscript ID. Be sure to include it in any correspondence regarding your manuscript.
Preliminary Check for Reviewability
After your paper has been submitted to ScholarOne Manuscripts, the PDF file will be given a preliminary check to ensure that it is reviewable—e.g., that the text and graphics are clear and legible, all graphics are present, and the format is appropriate. (Please see Part 4 of the Author’s Kit for specifics.) If your paper is reviewable, it will be released for review as soon as it is checked. If the manuscript is not reviewable, it will be unsubmitted from ScholarOne Manuscripts and you will be sent an e-mail message requesting that you correct the problems and upload a corrected manuscript onto ScholarOne Manuscripts. The paper will not be reviewed until the manuscript is replaced with one that is reviewable. Additionally, the Editor-in-Chief will inform the author if he deems the paper is more suitable for another Transactions.
Typically, the review of a paper is completed in three months. Once a decision is made, the decision letter is sent promptly to the corresponding author. Sometimes a large number of papers are received within a short period of time resulting in longer review times. Please do not send inquiries to the Editor-in-Chief or the PES Executive Office regarding the review status of your paper unless the review has been delayed well beyond the three-month target. If the review has substantially exceeded three months, you may send an inquiry to email@example.com. Be sure to include the manuscript ID number.
"Revise and Resubmit" Manuscript Uploads
If you are uploading a revised manuscript in response to a “Revise and Resubmit” decision by an Editor-in-Chief, DO NOT UPLOAD YOUR MANUSCRIPT AS A NEW PAPER! Submitting a revised manuscript differs from submitting a manuscript for the first time. Here is some information that should clarify the process. You will find more detailed instructions on the ScholarOne Manuscripts site. (Please check that the “Track Changes” feature has been turned off in your word processing file before converting it to PDF format and uploading it.)
1. You must have been the Submitting Author when the original manuscript was first submitted in order to submit a manuscript in response to a "Revise and Resubmit" decision.
2. As a Submitting Author, you already have an account on ScholarOne Manuscripts. Do not create a new account! See directions above if you do not remember your login ID or password.
3. Go to the web site which reviewed your paper and log in. Here are the URLs:
- Power Delivery: http://mc.manuscriptcentral.com/tpwrd-pes
- Power Systems: http://mc.manuscriptcentral.com/tpwrs-pes
- Energy Conversion: http://mc.manuscriptcentral.com/tec-pes
- Smart Grid: http://mc.manuscriptcentral.com/tsg-pes
- Sustainable Energy: http://mc.manuscriptcentral.com/tste-pes
- Power Engineering Letters: http://mc.manuscriptcentral.com/pesl-pes
4. Click on the Author Center. You will find a category called "Manuscripts with Decisions." You should find your paper title listed in this category. If your paper is not listed, or any information is incorrect, please send an e-mail to PES-MCreviewer@ieee.org for assistance. Do not proceed to upload your revision!
5. If the paper title is in the "Manuscripts with Decisions" area, click on the "Create a Revision" button. A new manuscript record will be created with the same Manuscript ID and “.R1” (for revision 1). This record "shell" contains all key information previously entered with the exception of the text of your manuscript. Check the existing data about the paper. Make all necessary revisions and supply any missing information.
6. Respond to the decision letter and reviewer comments by entering your text in the Response to Decision Letter field.
7. You will be asked to enter (or confirm, if information is already provided on the screen) the title, the abstract, the keywords, and additional comments pertaining to the paper. Use the Special Characters Palette if necessary. After each entry or confirmation, click "Save and Continue" once you are satisfied. (It is important that you check the abstract and revise it if necessary.)
8. Upload the PDF file of your manuscript and check the proof carefully. Look at all special characters, mathematical symbols, Greek letters, equations, and tables. Check your images for clarity and legibility.
9. Your manuscript is not entered into the review process until you click "Submit." You should receive an automated confirmation of the submission almost immediately.
Upon Acceptance of the Paper
Upon acceptance of a paper for publication, the author is required to upload the following final files to ScholarOne Manuscripts:
- LaTeX or Microsoft Word source file of the paper
- PDF file of the paper
- Separate graphics files in Word, eps, ps, tiff, ppt or Excel format if the graphics are not embedded in the source file
- Biosketches and photos of all authors.
In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts.
A proof of the paper will be sent to the corresponding author for review and approval.
Power Engineering Letters
The Power Engineering Letters Section in each of the PES Transactions offers a vehicle that speeds publication of new results, discoveries, and developments. It affords authors the opportunity to publish contributions within a few months of submission to ensure rapid dissemination of ideas and timely archiving of developments in a rapidly changing field. Original and significant contributions in applications, case studies, and research in all fields of power engineering are invited. Of specific interest are contributions defining emerging problems and special needs in specific areas. Authors are encouraged to submit contributions to the Letters Section offering new insight to established techniques, concepts, and methodologies in electric power engineering. Such contributions are distinctly different from discussions of papers recently published in the Transactions, in that the former seek to broaden the scope, and point to potential enhancements to existing and established technologies.
Letters should be formatted according to the instructions given in Part 4 of the Author’s Kit. Note, however, that letters do not contain biographies. Submitted letters are limited to three formatted pages. Submissions exceeding this page limit will not be reviewed.
In order for a letter to be submitted and reviewed, it must be uploaded by the author onto ScholarOne Manuscripts. The uploading procedure is the same as that for Transactions papers discussed earlier under “Paper Submission Procedures.” Complete instructions are also available on ScholarOne Manuscripts. The URL for the letters review site is:
Any new submissions received by the Power Engineering Letters Editor-in-Chief will be returned for direct upload by the author.
If the letter is accepted for publication, the author will be required to upload the following final files to ScholarOne Manuscripts:
- LaTeX or Microsoft Word source file of the letter
- PDF file of the letter
- Separate graphics files in Word, eps, ps, tiff, ppt or Excel format if the graphics are not embedded in the source file.
In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts.
A proof of the letter will be sent to the corresponding author for review and approval.
Posting on IEEE Xplore®
After a paper or letter is accepted and the final files are uploaded by the author to ScholarOne Manuscripts, the author-supplied PDF file is posted on IEEE Xplore® as an Early Access article. Failure to provide a PDF file as one of the final files will delay the posting on IEEE Xplore®.
Proof of the Paper or Letter
Your manuscript will be edited by the IEEE Publications Department. The process of preparing a manuscript for publication can, on occasion, change, delete, or modify characters and equations. A proof of the manuscript will be sent to the corresponding author for review and approval. It is essential that the proof be checked as thoroughly as possible since the responsibility for the final text is the author's. Please note when checking your proof:
- Check all mathematics and equations very carefully. It is the author’s responsibility to verify that they have converted properly. (Note: TeX and LaTeX documents are more likely to be converted properly with the rest of the text. Equations in other formats generally must be re-keyed.)
- Check all figures and tables and verify that they are numbered correctly.
- Biographies and photos, if included, should be verified. If photos are submitted at the proof stage, be sure they are appropriately identified.
- If any authors are members of the IEEE, please provide their membership grade and years of grade.
Failure to return the corrected proof in the allotted time frame will result in deferring the paper or letter to a future issue.
It is the policy of the IEEE to own the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers, and to facilitate the appropriate reuse of this material by others. To comply with United States copyright law, authors are required to sign and submit a completed IEEE Copyright Form. This form returns to authors and their employers full rights to reuse their material for their own purposes.
Voluntary Page Charges
After a manuscript has been accepted for publication, the author or his/her company or institution will be requested to pay a charge of $110 per page, for the first eight published pages, to cover part of the cost of publication. Payment will not be obligatory nor a prerequisite for publication.
Mandatory Page Charges
The author or his/her company or institution will be billed $150 per each page in excess of the first eight published pages. Payment of these charges is not negotiable or voluntary.
IEEE now offers the option to print figures in grayscale but post online free of charge. Any color figures submitted will be automatically processed by IEEE for online color. Figures may also be printed in color for a charge of $275 per color figure. Payment of these charges is not negotiable or voluntary.
Presentation at a PES General Meeting
An author who is interested in presenting an accepted Transactions paper at a PES General Meeting must upload the paper’s abstract and the full paper (as a supporting document) to the meeting’s submission and review site. They will be sent directly to the appropriate Technical Committee Program Chair (TCPC) based on the committee selection and that TCPC will determine if the topic of the paper is suited for presentation in one of his or her technical sessions. The author will be notified of the decision by e-mail. See the PES web site for details for specific meetings. (Please note: The author should follow the steps on the review site and upload the full paper in addition to the abstract. This is for the TCPC’s use only. The full paper will not be published in the Proceedings. Do not upload the full paper as its own submission. It must be uploaded along with the abstract so there will be only one conference paper number.)
Accepted Transactions papers that will be presented at a PES General Meeting (in a poster session, or if invited by a Technical Committee, in a session of another format) will have their abstracts published in the Conference Proceedings for that meeting. At least one author of the Transactions paper must register for the meeting and pay the appropriate registration fee! Papers will not be scheduled for presentation nor abstracts of the papers published in the Proceedings unless the fee is paid. Registration forms will be made available on the PES web site.
Questions, Comments, and the Future
Changes in the use of electronics in publishing are dynamic, and we recognize that the instructions given in this document will need to be revised. We also know that you, the author, are in a unique position of knowing both your capabilities and your needs. We welcome your suggestions regarding this document.
All comments, questions, and suggestions about this document will be forwarded to the correct person if you send them to:
IEEE PES Executive Office
445 Hoes Lane
Piscataway, NJ 08855-1331 USA
fax: +1 732 562 3881