Part 11: Preparation and Submission of Papers for the IEEE Open Access Journal of Power and Energy
(Part 11 last revised January 2020)
The IEEE Power and Energy Technology Systems Journal is now the IEEE Open Access Journal of Power and Energy. Submissions can be either practice or research oriented.
Authors are responsible for complying with the guidelines in effect at the time of submission, so you should check for the most current submission requirements as often as needed.
The IEEE Open Access Journal of Power and Energy is intended to be a technical journal focusing on the development, planning, design, construction, maintenance, installation and operation of equipment, structures, materials and power systems for the safe, sustainable, economic, and reliable conversion, generation, transmission, distribution, storage, and usage of electric energy, including its measurement and control. It is a fully electronic, open access publication. Publication is by volume only (one volume and single issue a year).
Open access provides unrestricted access to peer-reviewed journal articles via the Internet. Hence, members and non-members can access content without restriction. In lieu of paid subscriptions, authors are required to pay a publication fee after their paper has been accepted ($1,350 per manuscript up to a maximum of 8 published pages; $150 per published page in excess of 8 pages).
To be accepted and published in the IEEE Open Access Journal of Power and Energy, a paper must be of unquestionably high quality. The Editorial Board has the sole responsibility and authority for judging all submissions for acceptance, revision and resubmission, or rejection. The required abstract (150–200 words) and up to 10 keywords will be reviewed in conjunction with the paper.
Papers may not be submitted for a specific PES meeting and, therefore, may be submitted at any time.
After publication, papers are available on IEEE Xplore® and in the PES Resource Center.
Technical Areas and Associated Topics
The technical areas covered by the IEEE Open Access Journal of Power and Energy are enumerated below.
Power system planning and forecast
- Integrated resource planning including conventional, renewable, storage device, demand-side, and distributed resources
- Transmission planning
- Distribution planning
- Power system expansion planning
- Energy forecast
- Power system reliability and resiliency
Power system operation
- Power system stability and control
- Power system security
- State estimation and energy management systems
- Unit commitment and economic dispatch
- Power system market operation
- Synchrophasor technology
- Power system restoration
- Situational awareness and visualization
Power system analysis and modeling
- Power system computational methods
- Artificial intelligence in power system analysis
- Power system optimization and economics
- Probabilistic methods and uncertainty
- Power system dynamic modeling
- Power system fault analysis
Renewable and conventional power generation
- Bulk renewable generation and integration
- Distributed renewable generation and integration
- Integrated multiple energy systems
- Wind power
- Solar power
- Marine power
- Other inverter-based power generation
- High voltage AC transmission systems
- High voltage DC transmission systems
- FACTS devices
- Superconducting technologies
Active distribution networks
- Planning, operation and control of active distribution networks
- Distributed generations
- Demand side management, demand response, and transactive energy
- Energy efficiency
- Smart home, building, community, and city
- Integration of electrical vehicles and distributed energy storage
- DC distribution networks
- Power quality and harmonics
- Planning, operation and control of microgrids
- Islanding and protection of microgrids
- Networked microgrids
Communication and cyber-physical security
- Power system communication
- Cyber-physical security
- Big data and its applications in power systems
- Internet of Things in power systems
Power system equipment, protection and relay
- Equipment for power delivery
- Power system protection and relay
- Intelligent monitoring and smart sensors
- Design of high performance electric machines
- Motor drives
- Efficient energy conversion
- Wind/solar power generation technique
- Electromagnetic compatibility
- Power system education
- Power system testbeds
- Utility application of power electronics
- Emission reduction
- Application of cloud computing and technology
- Application of block-chain technology
- Data center and power grid
- High voltage engineering
- Wireless charging and applications in electric power
- Community electrification
- Other emerging technologies
Basic guidelines for preparing papers for the Power & Energy Society are provided in Part 4 of the Author’s Kit. Information is given regarding desktop publishing format, type sizes, and typefaces. Style rules are provided that explain how to handle equations, units, figures, tables, references, abbreviations, and acronyms. Sections are also devoted to the preparation of acknowledgments, references, and authors' biographies. An example of the desired layout for papers is provided in PDF format and as Microsoft Word templates. If you have questions regarding the formatting requirements after reviewing Part 4, please send an e-mail to PESfirstname.lastname@example.org.
Compose your paper using word processing software. (Please check that the “Track Changes” feature has been turned off and that the filename does not exceed 50 characters including the extension.) Then convert your word processing file to PDF format.
We encourage you to use LaTeX to produce your paper if it contains many math equations. An IEEE Publications Department template is available on the web at https://ieeeauthorcenter.ieee.org/create-your-ieee-article/use-authoring-tools-and-ieee-article-templates/ieee-article-templates/templates-for-transactions/. Please use bare_jrnl.tex in the WIN or MAC LaTeX2e Transactions Style File. This template will produce a paper that satisfies PES formatting requirements. The stylistic differences from the Word templates are acceptable.
Journal papers are limited to eight pages at submission including any references, attributions, biographies, etc. Papers exceeding eight pages will be returned without review. If a paper becomes longer than eight pages after review, it will be subject to mandatory page charges.
The name and affiliation (including city and country) of each author must appear on the paper.
The abstract is what users and researchers will read when deciding whether your article pertains to their interests and needs. For this reason, your abstract is an extremely important and powerful representation of your article. As an author, you should spend time ensuring that it is readable and that it contains a complete description of your research.
In approximately 150–200 words, you will need to summarize your findings, and describe the implications of those findings.
The abstract must be an accurate reflection of what is in your article as follows.
- Your abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article.
- Your abstract must be written as one paragraph, and should not contain displayed mathematical equations or tabular material.
- Your abstract should include three or four different keywords or phrases, as this will help readers to find it. (It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines.)
- Ensure that your abstract reads well and is grammatically correct.
When submitting an abstract for your original research, it is important to state the primary objective and offer any tested hypotheses. Describe your research design and methodology and accurately state the following: the methods and procedures you employed, the main outcomes and results, and the conclusions that might be drawn from these data and results. Include any implications for further research or application/practice.
This journal accepts graphical abstracts and they must be peer reviewed. For more information about graphical abstracts and their specifications, please visit the following link: https://ieeeauthorcenter.ieee.org/create-your-ieee-article/prepare-supplementary-materials-for-your-article/developing-a-graphical-abstract/
Please note that the graphical abstract provided by the author will need to follow a standard naming convention. An author providing a graphical abstract should identify it as follows:
- For an image-only graphical abstract, the author should label it:
- For a video graphical abstract, the author needs to also include a cover image for the video to display as a still frame (or static image) in front of the video:
- For an audio graphical abstract, the author needs to also include a cover image for the audio file to display as a static image for the audio:
Paper Submission Information
IEEE Policy Regarding Plagiarism
Authors are expected to comply with the IEEE policy regarding plagiarism as stated below:
8.2 Publication Guidelines
8.2.1 Publication Principles
B. RESPONSIBILITIES OF AUTHORS OF ARTICLES PUBLISHED BY IEEE
7. IEEE defines plagiarism as the use of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. Plagiarism in any form is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. Section 8.2.4.D provides detailed guidelines for a) handling allegations of plagiarism, b) applying appropriate corrective actions when findings of plagiarism have been reached, and c) referencing previously published material.
9. Except as indicated in IEEE Policies, Section 6.4 (Multiple Publication of Original Technical Material in IEEE Periodicals) and Section 8.1.7 of this Manual, authors should only submit original work that has neither appeared elsewhere for publication, nor which is under review for another publication. If authors have used their own previously published work(s) as a basis for a new submission, they are required to cite the previous work(s) and very briefly indicate how the new submission offers substantive novel contributions beyond those of the previously published work(s). Section 8.2.4.G provides guidelines for handling instances of inappropriate multiple submission and prior publication.
In addition to the sanctions applied by IEEE, if an author is found to have committed plagiarism PES imposes the following sanction:
Individuals whose names are placed on the IEEE Prohibited Author List will not be allowed to organize or lead any PES sponsored activities such as invited conference sessions, distinguished lectureship, editorship of PES publications, paper reviewer for PES, etc.
PES Policy Regarding Bibliography Papers
Because of the electronic search capabilities available through the IEEE and other technical societies, bibliography papers merely listing publications are not of interest. Even if such papers include brief summaries of the listed papers, such information cannot be considered as an original contribution of archival value which is a prerequisite for publication in the Journal. Authors should note that such manuscripts will be rejected without review.
Authors who developed bibliography papers may contact the IEEE Technical Committees for their interest in placing the papers on their web sites.
Paper Submission Procedures
An author submits a manuscript by uploading a PDF file of the paper directly onto ScholarOne Manuscripts, a site on the World Wide Web where the paper can be accessed by the Journal Editor-in-Chief, Editors, and Reviewers. (It is recommended that the PDF file be under 1 MB. Papers exceeding this file size may require a longer review time.) Upon acceptance of a paper for publication, the author will be required to upload final files to ScholarOne Manuscripts. In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts. Any paper received for initial submission at the Executive Office will be returned so that the author can upload it.
Please note that the same paper cannot be submitted to more than one publication.
PES policy allows papers presented at PES conferences to be submitted for its journals after upgrading with new and additional content. The policy requires that for a PES conference paper to be considered for a journal publication it must have at least 40% new content reflecting new data, experimental results, analysis, conclusions, etc. They are expected to comply with the IEEE policy regarding plagiarism as stated above.
In order for a paper to be submitted and reviewed, it must first be uploaded by the author onto ScholarOne Manuscripts. If you are uploading a revised manuscript in response to a "Revise and Resubmit" decision, please see the next section for instructions.Navigate to the PES portal page for ScholarOne Manuscripts or to the specific ScholarOne Manuscripts site for the Journal:
- PES portal page: http://mc.manuscriptcentral.com/pes-ieee
- IEEE Open Access Journal of Power and Energy: https://mc.manuscriptcentral.com/oajpe
Please check if you already have an existing account on ScholarOne Manuscripts. If you have forgotten your User ID or Password, or you have questions or have problems with your account, please send an e-mail to PES-MCreviewer@ieee.org. DO NOT CREATE A SECOND ACCOUNT!
Follow the directions on the review site and enter all required information. Your entries will appear on the final screen. If there are errors, you can return to earlier pages and correct them.
Upload the PDF file of your manuscript and check the proof carefully. Look at all special characters, mathematical symbols, Greek letters, equations, and tables. Check your images for clarity and legibility.
Note that the author who logged in to upload the manuscript is automatically designated the "Corresponding Author." If you wish, you may designate a co-author as the "Corresponding Author" and all future communication regarding the paper will be through that individual.
You must supply the names of all of your co-authors and their contact information. Please do so in the same order they are listed on the manuscript. Though there is room for multiple affiliations for each author, we request you fill in only the first as that is the only one that will be referenced.Submit the Manuscript
You may leave your manuscript in the Unsubmitted and Manuscripts in Draft area in your Author Center and return later to review it, but please understand that until you click the "Submit" button, the manuscript will not enter the review process. Once you submit your manuscript you will not be able to make any changes to it unless requested to do so by the Editor-in-Chief as a result of the review process.
Once you submit your manuscript you will get an immediate submission confirmation that provides you with a manuscript ID. Be sure to include it in any correspondence regarding your manuscript.
Preliminary Check for Reviewability
After your paper has been submitted to ScholarOne Manuscripts, the PDF file will be given a preliminary check to ensure that it is reviewable—e.g., that the text and graphics are clear and legible, all graphics are present, and the format is appropriate. (Please see Part 4 of the Author’s Kit for specifics.) If your paper is reviewable, it will be released for review as soon as it is checked. If the manuscript is not reviewable, it will be unsubmitted from ScholarOne Manuscripts and you will be sent an e-mail message requesting that you correct the problems and upload a corrected manuscript onto ScholarOne Manuscripts. The paper will not be reviewed until the manuscript is replaced with one that is reviewable.
The articles in this journal are peer reviewed in accordance with the requirements set forth in the IEEE Publication Services and Products Board Operations Manual (https://pspb.ieee.org/images/files/files/opsmanual.pdf). Each published article was reviewed by a minimum of two independent reviewers using a single-blind peer review process, where the identities of the reviewers are not known to the authors, but the reviewers know the identities of the authors. Articles will be screened for plagiarism before acceptance.
Typically, the review of a paper is completed in three months. Once a decision is made, the decision letter is sent promptly to the corresponding author. Sometimes a large number of papers are received within a short period of time resulting in longer review times. Please do not send inquiries to the Editor-in-Chief or the PES Executive Office regarding the review status of your paper unless the review has been delayed well beyond the three-month target. If the review has substantially exceeded three months, you may send an inquiry to email@example.com. Be sure to include the manuscript ID number.
"Revise and Resubmit" Manuscript Uploads
If you are uploading a revised manuscript in response to a "Revise and Resubmit" decision by the Editor-in-Chief, DO NOT UPLOAD YOUR MANUSCRIPT AS A NEW PAPER! Submitting a revised manuscript differs from submitting a manuscript for the first time. Here is some information that should clarify the process. You will find more detailed instructions on the ScholarOne Manuscripts site. (Please check that the “Track Changes” feature has been turned off in your word processing file before converting it to PDF format and uploading it.)
1. You must have been the Submitting Author when the original manuscript was first submitted in order to submit a manuscript in response to a "Revise and Resubmit" decision.
2. As a Submitting Author, you already have an account on ScholarOne Manuscripts. Do not create a new account! See directions above if you do not remember your login ID or password.
3. Log in to the review site: https://mc.manuscriptcentral.com/oajpe
4. Click on the Author Center. You will find a category called "Manuscripts with Decisions." You should find your paper title listed in this category. If your paper is not listed, or any information is incorrect, please send an e-mail to PES-MCreviewer@ieee.org for assistance. Do not proceed to upload your revision!
5. If the paper title is in the "Manuscripts with Decisions" area, click on the "Create a Revision" button. A new manuscript record will be created with the same Manuscript ID and ".R1" (for revision 1). This record "shell" contains all key information previously entered with the exception of the text of your manuscript. Check the existing data about the paper. Make all necessary revisions and supply any missing information.
6. Respond to the decision letter and reviewer comments by entering your text in the Response to Decision Letter field.
7. You will be asked to enter (or confirm, if information is already provided on the screen) the title, the abstract, the keywords, and additional comments pertaining to the paper. Use the Special Characters Palette if necessary. After each entry or confirmation, click "Save and Continue" once you are satisfied. (It is important that you check the abstract and revise it if necessary.)
8. Upload the PDF file of your manuscript and check the proof carefully. Look at all special characters, mathematical symbols, Greek letters, equations, and tables. Check your images for clarity and legibility.
9. Your manuscript is not entered into the review process until you click "Submit." You should receive an automated confirmation of the submission almost immediately.
Upon Acceptance of the Paper
Upon acceptance of a paper for publication, the author is required to upload the following final files to ScholarOne Manuscripts:
- LaTeX or Microsoft Word source file of the paper
- PDF file of the paper
- Separate graphics files in Word, eps, ps, tiff, ppt, or Excel format if the graphics are not embedded in the source file
- Biosketches and photos of all authors.
In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts.
A proof of the paper will be sent to the corresponding author for review and approval.
Note: PES policy does not allow the author line to be changed once a paper has been accepted for publication.
Posting on IEEE Xplore®
After a paper is accepted and the final files are uploaded by the author to ScholarOne Manuscripts, the author-supplied PDF file is posted on IEEE Xplore® as an Early Access article. Failure to provide a PDF file as one of the final files will delay the posting on IEEE Xplore®.
Proof of the Paper
Your manuscript will be edited by the IEEE Publications Department. The process of preparing a manuscript for publication can, on occasion, change, delete, or modify characters and equations. A proof of the manuscript will be sent to the corresponding author for review and approval. It is essential that the proof be checked as thoroughly as possible since the responsibility for the final text is the author's. Please note when checking your proof:
- Check all mathematics and equations very carefully. It is the author’s responsibility to verify that they have converted properly. (Note: TeX and LaTeX documents are more likely to be converted properly with the rest of the text. Equations in other formats generally must be re-keyed.)
- Check all figures and tables and verify that they are numbered correctly.
- Biographies and photos, if included, should be verified. If photos are submitted at the proof stage, be sure they are appropriately identified.
- If any authors are members of the IEEE, please provide their membership grade and years of grade.
Failure to return the corrected proof in the allotted time frame will delay publication.
It is the policy of the IEEE to own the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers, and to facilitate the appropriate reuse of this material by others. To comply with United States copyright law, authors are required to sign and submit a completed IEEE Copyright Form. This form returns to authors and their employers full rights to reuse their material for their own purposes.
Any color figures submitted will be automatically processed by IEEE for online color free of charge.
Presentation at a PES General Meeting
An author who is interested in presenting an accepted Journal paper at a PES General Meeting must upload the paper’s abstract and the full paper (as a supporting document) to the meeting’s submission and review site. They will be sent directly to the appropriate Technical Committee Program Chair (TCPC) based on the committee selection and that TCPC will determine if the topic of the paper is suited for presentation in one of his or her technical sessions. The author will be notified of the decision by e-mail. See the PES web site for details for specific meetings. (Please note: The author should follow the steps on the review site and upload the full paper in addition to the abstract. This is for the TCPC’s use only. The full paper will not be published in the Proceedings. Do not upload the full paper as its own submission. It must be uploaded along with the abstract so there will be only one conference paper number.)
Accepted Journal papers that will be presented at a PES General Meeting (in a poster session, or if invited by a Technical Committee, in a session of another format) will have their abstracts published in the Conference Proceedings for that meeting. At least one author of the Journal paper must register for the meeting and pay the appropriate registration fee! Papers will not be scheduled for presentation nor abstracts of the papers published in the Proceedings unless the fee is paid. Registration forms will be made available on the PES web site.
Questions, Comments, and the Future
Changes in the use of electronics in publishing are dynamic, and we recognize that the instructions given in this document will need to be revised. We also know that you, the author, are in a unique position of knowing both your capabilities and your needs. We welcome your suggestions regarding this document.
All comments, questions, and suggestions about this document will be forwarded to the correct person if you send them to:
IEEE PES Executive Office
445 Hoes Lane
Piscataway, NJ 08855-1331 USA
fax: +1 732 562 3881