PES Conference Sponsorship Policies

Requesting Financial Sponsorship

Sole Financial Sponsorship Requirements

  • IEEE PES will have complete responsibility for the technical, financial, publicity, administrative and legal aspects of the conference.
  • IEEE PES will own all rights to the conference name and publications.
  • Budget forms and proof of insurance are required.
  • All conference publications, announcements and websites must include the IEEE and PES logos.
  • The conference title must include the IEEE name.
  • Full paper reviews are required; not abstracts.
  • IEEE will be the sole owner of the copyright.

Financial Co-Sponsorship Requirements

  • IEEE PES will have significant shared responsibility for the technical, financial, publicity, administrative and legal aspects of the conference. The relationship between sponsoring entities must be explicitly defined in terms of a Memorandum of Understanding (MOU).
  • IEEE PES will own all rights to the conference name and publications as specified in the MOU.
  • Budget forms and proof of insurance are required.
  • All conference publications and announcements are encouraged to use the IEEE and PES logos.
  • The conference website must include the IEEE and PES logos.
  • Full paper reviews are required; not abstracts. 
  • IEEE will be the sole owner of the copyright.

For requests, contact Roseanne Jones of the IEEE PES staff, Phone: 732-562-5590, Email: roseanne.jones@ieee.org.

Responsibilities after Obtaining Sponsorship

Click here for information and guidance for the responsibilities associated with IEEE sponsorship.

The following web links provide information and guidance on the use of the IEEE name and logo: http://www.ieee.org/identitystandards and http://www.ieee.org/masterbrand.

PES logos available here https://www.ieee-pes.org/pes-logos.
Information on electronic submission of conference manuscripts is available at: http://www.ieee-pes.org/publications


Requesting Technical Co-Sponsorship

Benefits of PES Technical Co-Sponsorship

  • Access to the IEEE Xplore digital library. Accepted papers that are published in the conference proceedings and presented at the conference will be published in the IEEE Xplore digital library. Many people choose conferences to attend only if they are included in IEEEXplore. It is a powerful resource for discovery of scientific and technical content published by the IEEE (Institute of Electrical and Electronics Engineers) and its publishing partners.
  • Free use of the IEEE plagiarism tool CrossCheck.
  • Technical guidance from PES
  • The Conference will be associated with PES, providing participants with advance knowledge that the conference will have a quality technical program.
  • The conference is posted to the PES conferences calendar
  • Use of the PES logo on conference materials including the website.
  • TCS fees are paid in full by PES (if multiple IEEE entities are technically co-sponsoring, then the fees are split among the participants as each society determines).

Technical Co-Sponsorship Requirements

  • IEEE PES will have no responsibility for the financial aspects of the conference.
  • IEEE PES will have direct and substantial involvement in the organization of the technical program.
  • Full paper reviews are required; not abstracts. 
  • Use of the PES logo on the conference website.
  • The IEEE name is not be used in the conference title, however, the IEEE and PES logos may be used in conference publications and announcements.
  • The primary sponsor for this conference must be a not-for-profit organization. The conference cannot include any sponsors that are "for-profit". The conference can have "for-profit" organizations listed as "partners" or "supporters".
  • IEEE will be the sole owner of the copyright.
  • Agreement to submit the conference papers in IEEE Xplore compliant pdf format within the timeline required by IEEE.

Evaluation Points for Technical Co-Sponsorship Consideration

  • Topic relevancy to PES.
  • Acceptable review process to assure quality of papers accepted.
  • Organizers are adequately staffed and perform due diligence.
  • Appropriate sized Technical Committee.
  • Conference dates should preferably not be in conflict with those of a major PES conference.
  • No issues with previous sponsorship.
  • Reasonable timelines for paper submission to IEEE Xplore.
  • Conference location is accessible and offers quality facilities and accommodations.

For requests, contact Kathy Heilman of the IEEE PES staff, Phone: 732-562-6003, Email: kathy.heilman@ieee.org.

Responsibilities after Obtaining Sponsorship

Click here for information and guidance for the responsibilities associated with IEEE sponsorship.

The following web links provide information and guidance on the use of the IEEE name and logo: http://www.ieee.org/identitystandards and http://www.ieee.org/masterbrand.

PES logos available here https://www.ieee-pes.org/pes-logos.

Information on electronic submission of conference manuscripts is available at: http://www.ieee-pes.org/publications


IEEE PES chapters do have the authority to set up their own meetings without approval of the IEEE PES Meetings Department. However, they are strongly encouraged to notify the society when they plan to do this.