Part 12: Conference Organizer and Reviewer Guidelines

(Part 12 created May 2016)

IEEE receives papers in confidence and protects the confidentiality of their contents until they are published. As a reviewer, you are obligated to maintain the confidentiality of both the paper you are reviewing and also of your review.


Proceedings Papers

REVIEW OF PROCEEDINGS PAPERS IS BEING DONE VIA THE WEB FOR MOST CONFERENCES. SEE THE PES WEB SITE FOR DETAILS FOR SPECIFIC CONFERENCES.

Technical Committee Program Chair Responsibility

The responsibility for the review of Proceedings papers submitted to a Technical Committee is assigned to the Technical Committee Program Chair (TCPC) for a specific meeting. The TCPC may elect to review the papers personally or be assisted by reviewers. The number of reviewers for Proceedings papers is at the discretion of the TCPC. The TCPC is responsible for obtaining prompt and authoritative peer review(s) of each paper from qualified expert(s) and for evaluating and summarizing the review(s) within the deadline assigned by the Technical Committee.

The TCPC for the reviewing committee has the obligation to reject a paper without further review if it does not meet the requirements outlined in this guide.

The TCPC is also responsible for putting together the technical sessions sponsored by the committee at the meeting.

Reviewer Responsibility

The reviewer of a Proceedings paper has the responsibility to determine if the paper will impart practical, usable information of contemporary interest to the industry. The subject need not be unique or unprecedented, though the theme should be in general keeping with the goals of the meeting for which the paper is submitted. Regardless of the quality of the paper, a paper must be rejected if it exceeds the five-page limit, inclusive of references, notes, and biographies. The review must be completed and reported within the published time frame.

Acceptance or Rejection

Proceedings papers are published as part of the Conference Proceedings of the PES General Meeting where the paper is presented. In addition to meeting the criteria outlined above, a Proceedings paper will only be accepted for the meeting if it:

  • is submitted in keeping with the published schedules
  • is submitted in the required formats with the required paperwork
  • addresses the topic in an appropriate manner
  • is of a technical rather than commercial nature
  • is more than simply a restatement of well-known technology
  • is judged to exceed a qualitative criterion of being elementary or trivial in its presentation
  • does not exceed the five-page limit.


Presentations and Videos

The Local Organizing Committee (LOC) is responsible for all presentation and video requirements. For complete information, see:

Everything You Need to Know to Produce PES Compliant Presentations

and

Everything You Need to Know to Produce PES Compliant Videos.