Part 11: Preparation and Submission of Papers for the IEEE Power and Energy Technology Systems Journal

(Part 11 revised May 2016)

Authors are responsible for complying with the guidelines in effect at the time of submission, so you should check for the most current submission requirements as often as needed.

Introduction

The IEEE Power and Energy Technology Systems Journal is intended to be a technical journal containing practice-oriented articles focusing on the development, planning, design, construction, maintenance, installation and operation of equipment, structures, materials and power systems for the safe, sustainable, economic, and reliable conversion, generation, transmission, distribution, storage, and usage of electric energy, including its measurement and control. It is a fully electronic, open access monthly publication. Open access provides unrestricted access to peer-reviewed journal articles via the Internet. Hence, members and non-members can access content without restriction.  In lieu of paid subscriptions, authors are required to pay a publication fee after their paper has been accepted ($1,350 per manuscript up to a maximum of 8 published pages; $120 per published page in excess of 8 pages).

To be accepted and published in the IEEE Power and Energy Technology Systems Journal, a paper must be of unquestionably high quality. The Editorial Board has the sole responsibility and authority for judging all submissions for acceptance, revision and resubmission, or rejection. The required 150-word abstract and up to 10 keywords will be reviewed in conjunction with the paper.

Papers may not be submitted for a specific PES meeting and, therefore, may be submitted at any time.

After publication, papers are available on IEEE Xplore®.


Technical Areas and Associated Topics

The technical areas covered by the IEEE Power and Energy Technology Systems Journal are enumerated below.

Electric Machinery

DC machines; Permanent magnet machinery systems; Switched and variable reluctance machines; Integral horsepower induction machinery; Wound rotor induction machinery; Single phase induction motors; Electronic drives for electric machinery; Induction generators for grid and isolated applications; Synchronous generators; Motor/generator sets for pumped storage; Synchronous motors; Electrical machinery theory; Numerical analysis of electric machinery; Power processing equipment; Insulation for electric machinery; Application of magnetic materials to electric machinery; Application of superconducting materials to electric machinery

Energy Development and Power Generation

Excitation systems; Power system stabilizers; Advanced & renewable energy technologies; Station design, operations and control; Modeling, simulation and control of power plants; Monitoring and instrumentation of power plants; Control of distributed generation; Hydroelectric power plants; Power plant scheduling; Engineering economic issues; International practices in energy development; Solar/photovoltaic; Wind; Biomass; Batteries; Magnetohydrodynamics; Fuel cells; Superconducting Magnetic Energy Storage; Flywheels, Mechanical, Hydraulic Energy Storage; Distributed Storage; Industrial/commercial energy conservation; Grid interconnection; Tidal/wave power; Other

Insulated Conductors

Construction and design of cables (materials and manufacturing); Construction, design, and testing of cable accessories (cable terminations and joints); Construction, operation, and testing of cable system; Control, fiber optic, instrumentation, station, utilization, and power (T&D) cables

Nuclear Power Engineering

Nuclear power plant controls; Modeling, simulation and control; Monitoring and Instrumentation

Power System Communications

Communication systems; Communication media; Communication protocols; Communication standardization; Home automation and communication

Power System Instrumentation and Measurements

Electricity metering; Digital technology for measurements; High voltage testing; Measurement techniques for impedance elements

Power System Relaying

Digital protection systems; Adaptive protections; Power system protection; Protection of electrical equipment; Relaying communications; Relaying for consumer interface

Power Systems

Power system dynamics; Power system control; Power system estimation; Power system operations; Power system security and risk analysis; Power system restoration; Power system energy management; Power system economics; Power system markets; Power system reliability; Power system expansion planning; Power system regulatory framework; Power system computational analysis; Power system education

Smart Grid

Microgrids (planning, operation, control, islanding, protection); Cyber-Physical Systems (cyber and physical security, intelligent monitoring, outage management); Active Distribution Networks (distributed resources, energy efficiency, economics, reliability); Demand-Side Management and Scheduling (appliances, electric vehicles, aggregation, demand response); Automation in Energy Management Systems (smart buildings, data centers, home automation); Analytic Methods for Smart Grid (optimization, stochastic, hierarchical control); Smart Transmission Systems (wide area protection, communication, control); Smart Grid Devices (smart sensors, advanced metering infrastructure, protocol)

Substations

Substation automation; Intelligent electronic devices (IEDs); Programmable logic controllers (PLCs); Substation design; High voltage power electronics stations; Gas insulated substations (GIS)

Surge Protective Devices

Design/testing of high voltage surge protective devices (>1000 V); Application of high voltage surge protective devices (>1000 V); Design/testing of low voltage surge protective devices (<1000 V); Application of low voltage surge protective devices (<1000 V)

Sustainable Energy

Battery and storage; Biomass; Carbon capture from power generation; Combined heat and power; Energy efficiency; Fuel cells; Geothermal; Grid interaction of sustainable energy sources; Hydrogen technology; Mitigation of greenhouse gas emissions; Small hydro design and applications; Solar photovoltaics; Solar thermal electricity; Tidal and wave energy; Wind turbine generators

Switchgear

Interruption phenomena; Fuses; Low voltage switch gear; High voltage circuit breakers; Reclosers and sectionalizers

Transformers

Power and instrument transformers; Insulating fluids; Dielectric testing; Audible noise and vibration; Transformer modeling techniques

Transmission and Distribution

AC transmission and distribution facilities; Lightning phenomena and insulator performance; Overhead line conductors: thermal and mechanical aspects; Corona, electric, and magnetic fields; Towers, poles, and hardware; Capacitors, shunt and series capacitor banks, and harmonic filter banks; HVDC transmission and distribution; FACTS and power electronic applications to ac transmission; Harmonics and power quality; Transients, switching surges, and electromagnetic noise; Maintenance and operation of overhead lines; Work procedures, safety, tools, and equipment; Superconductivity analysis and devices; Distributed resources


Paper Preparation

Basic guidelines for preparing papers for the Power & Energy Society are provided in Part 4 of the Author’s Kit. Information is given regarding desktop publishing format, type sizes, and typefaces. Style rules are provided that explain how to handle equations, units, figures, tables, references, abbreviations, and acronyms. Sections are also devoted to the preparation of acknowledgments, references, and authors' biographies. An example of the desired layout for papers is provided in PDF format and as a Microsoft Word template.

We encourage you to use LaTeX to produce your paper if it contains many math equations. An IEEE Periodicals Department template is available on the web at http://www.ieee.org/publications_standards/publications/authors/author_templates.html. Please use bare_jrnl.tex. This template will produce a paper that satisfies PES formatting requirements. The stylistic differences from the Word template are acceptable.

Journal papers are limited to eight pages at submission including any references, attributions, biographies, etc. Papers exceeding eight pages will be returned without review. If a paper becomes longer than eight pages after review, it will be subject to mandatory page charges.

The name and affiliation (including city and country) of each author must appear on the paper.

Writing/Preparing Abstracts

The abstract is what users and researchers will read when deciding whether your article pertains to their interests and needs. For this reason, your abstract is an extremely important and powerful representation of your article. As an author, you should spend time ensuring that it is readable and that it contains a complete description of your research.

In approximately 150–200 words, you will need to summarize your findings, and describe the implications of those findings.

The abstract must be an accurate reflection of what is in your article as follows.

  • Your abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article.
  • Your abstract must be written as one paragraph, and should not contain displayed mathematical equations or tabular material.
  • Your abstract should include three or four different keywords or phrases, as this will help readers to find it. (It is important to avoid over-repetition of such phrases as this can result in a page being rejected by search engines.)
  • Ensure that your abstract reads well and is grammatically correct.

When submitting an abstract for your original research, it is important to state the primary objective and offer any tested hypotheses. Describe your research design and methodology and accurately state the following: the methods and procedures you employed, the main outcomes and results, and the conclusions that might be drawn from these data and results. Include any implications for further research or application/practice.

Graphical Abstract

This journal accepts graphical abstracts and they must be peer reviewed. For more information about graphical abstracts and their specifications, please visit the following link: http://www.ieee.org/publications_standards/publications/graphical_abstract.pdf

Please note that the graphical abstract provided by the author will need to follow a standard naming convention. An author providing a graphical abstract should identify it as follows:

  • For an image-only graphical abstract, the author should label it:
    gagraphic
  • For a video graphical abstract, the author needs to also include a cover image for the video to display as a still frame (or static image) in front of the video:
    gacovergraphic
    gavideo
  • For an audio graphical abstract, the author needs to also include a cover image for the audio file to display as a static image for the audio:
    gacovergraphic
    gaaudio


Paper Submission Information

IEEE Policy Regarding Plagiarism

Authors are expected to comply with the IEEE policy regarding plagiarism as stated below:

8.2 Publication Guidelines

8.2.1 Publication Principles

B. RESPONSIBILITIES OF AUTHORS OF ARTICLES PUBLISHED BY IEEE

7. IEEE defines plagiarism as the use of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. Plagiarism in any form is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. Section 8.2.4.D provides detailed guidelines for a) handling allegations of plagiarism, b) applying appropriate corrective actions when findings of plagiarism have been reached, and c) referencing previously published material.

9. Except as indicated in IEEE Policies, Section 6.4 (Multiple Publication of Original Technical Material in IEEE Periodicals), authors should only submit original work that has neither appeared elsewhere for publication, nor which is under review for another publication. If authors have used their own previously published work(s) as a basis for a new submission, they are required to cite the previous work(s) and very briefly indicate how the new submission offers substantive novel contributions beyond those of the previously published work(s). Section 8.2.4.F provides guidelines for handling instances of inappropriate multiple submission and prior publication.

In addition to the sanctions applied by IEEE, if an author is found to have committed plagiarism PES imposes the following sanction:

Individuals whose names are placed on the IEEE Prohibited Author List will not be allowed to organize or lead any PES sponsored activities such as invited conference sessions, distinguished lectureship, editorship of PES publications, paper reviewer for PES etc.

PES Policy Regarding Bibliography Papers

Because of the electronic search capabilities available through the IEEE and other technical societies, bibliography papers merely listing publications are not of interest. Even if such papers include brief summaries of the listed papers, such information cannot be considered as an original contribution of archival value which is a prerequisite for publication in the Journal. Authors should note that such manuscripts will be rejected without review.

Authors who developed bibliography papers may contact the IEEE Technical Committees for their interest in placing the papers on their web sites.


Paper Submission Procedures

An author submits a manuscript by uploading a word processing file (.doc, .rtf, or .ps) of the paper directly onto ScholarOne Manuscripts, a site on the World Wide Web where the paper can be accessed by the Journal Editor-in-Chief, Editors, and Reviewers. It will be converted to a PDF file by the system. (It is recommended that the PDF file be under 1 MB. Papers exceeding this file size may require a longer review time.) Upon acceptance of a paper for publication, the author will be required to upload final files to ScholarOne Manuscripts. In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts if it was not completed during the initial submission of the paper. Any paper received for initial submission at the Executive Office will be returned so that the author can upload it.

Please note that the same paper cannot be submitted to more than one publication.

PES policy allows papers presented at PES conferences to be submitted for its journals after upgrading with new and additional content. The policy requires that for a PES conference paper to be considered for a journal publication it must have at least 40% new content reflecting new data, experimental results, analysis, conclusions, etc. They are expected to comply with the IEEE policy regarding plagiarism as stated above.

Uploading Instructions

In order for a paper to be submitted and reviewed, it must first be uploaded by the author onto ScholarOne Manuscripts. If you are uploading a revised manuscript in response to a "Revise and Resubmit" decision, please see the next section for instructions.

1. Prepare the Manuscript.

It is important that you read all instructions thoroughly; we suggest that you print these instructions and fully prepare your manuscript before proceeding further with your submission.

a. Make sure that you follow the specifications in Part 4 of the Author’s Kit regarding formatting of the manuscript. If you have questions about those requirements after reviewing Part 4, please send an e-mail to PES-format@ieee.org.

b. Compose your paper using word processing software. (Please check that the "Track Changes" feature has been turned off and that the file name does not exceed 50 characters including the extension.) Your word processing file (.doc, .rtf, or .ps) will be converted to a PDF file on the ScholarOne Manuscripts site.

2. Log in to ScholarOne Manuscripts.

Navigate to the PES portal page for ScholarOne Manuscripts or to the specific ScholarOne Manuscripts site for the Journal:

Please check if you already have an existing account on ScholarOne Manuscripts. If you have forgotten your User ID or Password, or you have questions or have problems with your account, please send an e-mail to PES-MCreviewer@ieee.org. DO NOT CREATE A SECOND ACCOUNT!

3. Enter the manuscript data; designate a corresponding author.

a. Enter the information as prompted on the screen. Proofread the data in each step as you proceed. Your entries will appear on the final screen. If there are errors, you can return to earlier pages and correct them.

b. Enter your manuscript title and the text of the abstract (you may copy and paste this information from your manuscript). Note: Even though the title and the abstract are included in the text of the manuscript, you must also enter them in this step.  It is important to understand that Greek letters and special characters such as mathematical symbols, as well as formatting codes such as italic, bold, and superscript will not automatically convert to Web-compatible codes. Therefore, you must use the Special Characters Palette that is provided to ensure that the title and abstract appear as you wish in the submission information. On-screen instructions will help you.

c. The author who logged in to upload the manuscript is automatically designated the "Corresponding Author." If you wish, you may designate a co-author as the "Corresponding Author" and all future communication regarding the paper will be through that individual.

d. You must supply the names of all of your co-authors and their contact information. Please do so in the same order they are listed on the manuscript. Though there is room for multiple affiliations for each author, we request you fill in only the first as that is the only one that will be referenced.

4. Upload the manuscript.

Using the browse button provided, locate the word processing file (.doc, .rtf, or .ps) of your manuscript on your computer, select the appropriate file designation, and then click "Upload Files" to place your manuscript file on the web site. It will be converted to a PDF file by the system.

5. Proofread the uploaded manuscript.

It is critical that you carefully proofread the PDF file of your manuscript to make sure that the file has converted properly. Look very carefully at all special characters, mathematical symbols, Greek letters, equations, and tables. Check your images for clarity and legibility.

If you find errors, go to your original document on your computer and make any necessary changes. Then go to the Unsubmitted and Manuscripts in Draft area in your Author Center on ScholarOne Manuscripts, click on Continue Submission to the right of the manuscript title and re-upload the manuscript. It will be converted to a PDF file which should be proofed carefully.

6. Submit the manuscript.

You may leave your manuscript in the Unsubmitted and Manuscripts in  Draft area in your Author Center and return later to review it, but please understand that until you click the "SUBMIT" button, the manuscript will not enter the review process. Once you submit your manuscript you will not be able to make any changes to it unless requested to do so by the Editor-in-Chief as a result of the review process.

Please Note: It is extremely important that you check your PDF document prior to clicking on the "SUBMIT" button. If the manuscript is not reviewable (e.g., the text and graphics are not clear and legible, or all graphics are not present, or the format is not appropriate), you will be required to upload a corrected draft onto ScholarOne Manuscripts. The paper will not be reviewed until the manuscript is replaced with one that is reviewable. To avoid doing double work, please check your draft carefully prior to submission!

Once you submit your manuscript you will get an immediate submission confirmation that provides you with a manuscript ID. Be sure to include it in any correspondence regarding your manuscript.

7. Manuscript is checked for reviewability; Editor-in-Chief determines appropriateness for the Journal.

After your paper has been submitted to ScholarOne Manuscripts, the PDF file will be given a preliminary check to ensure that it is reviewable—e.g., that the text and graphics are clear and legible, all graphics are present, and the format is appropriate. (Please see Part 4 of the Author’s Kit for specifics.) If your paper is reviewable, it will be released for review as soon as it is checked. If the manuscript is not reviewable, it will be unsubmitted from ScholarOne Manuscripts and you will be sent an e-mail message requesting that you correct the problems and upload a corrected manuscript onto ScholarOne Manuscripts. The paper will not be reviewed until the manuscript is replaced with one that is reviewable.


Review Time

Typically, the review of a paper is completed in three months. Once a decision is made, the decision letter is sent promptly to the corresponding author. Sometimes a large number of papers are received within a short period of time resulting in longer review times. Please do not send inquiries to the Editor-in-Chief or the PES Executive Office regarding the review status of your paper unless the review has been delayed well beyond the three-month target. If the review has substantially exceeded three months, you may send an inquiry to pes-status@ieee.org. Be sure to include the manuscript ID number.


"Revise and Resubmit" Manuscript Uploads

If you are uploading a revised manuscript in response to a "Revise and Resubmit" decision by an Editor-in-Chief, DO NOT UPLOAD YOUR MANUSCRIPT AS A NEW PAPER! Submitting a revised manuscript differs from submitting a manuscript for the first time. Here is some information that should clarify the process. You will find more detailed instructions on the ScholarOne Manuscripts site. (Please check that the “Track Changes” feature has been turned off in your word processing file before uploading it.)

1. You must have been the Submitting Author when the original manuscript was first submitted in order to submit a manuscript in response to a "Revise and Resubmit" decision.

2. As a Submitting Author, you already have an account on ScholarOne Manuscripts. Do not create a new account! See directions above if you do not remember your login ID or password.

3. Log in to the review site: http://mc.manuscriptcentral.com/petsj-ieee

4. Click on the Author Center. You will find a category called "Manuscripts with Decisions." You should find your paper title listed in this category. If your paper is not listed, or any information is incorrect, please send an e-mail to PES-MCreviewer@ieee.org for assistance. Do not proceed to upload your revision!

5. If the paper title is in the "Manuscripts with Decisions" area, click on the "Create a Revision" button. A new manuscript record will be created with the same Manuscript ID and ".R1" (for revision 1). This record "shell" contains all key information previously entered with the exception of the text of your manuscript. Check the existing data about the paper. Make all necessary revisions and supply any missing information.

6. Respond to the decision letter and reviewer comments by entering your text in the Response to Decision Letter field.

7. On the next series of screens you will be asked to enter (or confirm, if information is already provided on the screen) the title, the abstract, the keywords, and additional comments pertaining to the paper. Use the Special Characters Palette if necessary. After each entry or confirmation, click "Save and Continue" once you are satisfied. (It is important that you check the abstract and revise it if necessary.)

8. Browse your computer to find the word processing file (.doc, .rtf, or .ps) of the revised manuscript you wish to upload. (Please note: You may upload supporting documents as well.) Select the appropriate file designation and then click "Upload Files." It will be converted to a PDF file by the system. Check the proof in the Adobe Acrobat window that will open on screen. If you are not happy with the proof, close the Acrobat window, make corrections on your manuscript, and re-upload it by following the directions on the site, and check the proof again. Close the window when you are done checking.

9. Your manuscript is not entered into the review process until you click "Submit." You should receive an automated confirmation of the submission almost immediately.


Upon Acceptance of the Paper

Upon acceptance of a paper for publication, the author is required to upload the following final files to ScholarOne Manuscripts:

  • Latex or Microsoft Word source file of the paper
  • PDF file of the paper
  • Separate graphics files in Word, eps, ps, tiff, ppt, or Excel format if the graphics are not embedded in the source file
  • Biosketches and photos of all authors.

In addition, the author will be required to submit a completed IEEE Copyright Form electronically via ScholarOne Manuscripts if it was not completed during the initial submission of the paper.

A proof of the paper will be sent to the corresponding author for review and approval.


Publication Information

Posting on IEEE Xplore®

After a paper is accepted and the final files are uploaded by the author to ScholarOne Manuscripts, the author-supplied PDF file is posted on IEEE Xplore® as an Early Access article. Failure to provide a PDF file as one of the final files will delay the posting on IEEE Xplore®.

Proof of the Paper

Your manuscript will be edited by the IEEE Publications Department. The process of preparing a manuscript for publication can, on occasion, change, delete, or modify characters and equations. A proof of the manuscript will be sent to the corresponding author for review and approval. It is essential that the proof be checked as thoroughly as possible since the responsibility for the final text is the author's. Please note when checking your proof:

  • Check all mathematics and equations very carefully. It is the author’s responsibility to verify that they have converted properly. (Note: TeX and LaTeX documents are more likely to be converted properly with the rest of the text. Equations in other formats generally must be re-keyed.)
  • Check all figures and tables and verify that they are numbered correctly.
  • Biographies and photos, if included, should be verified. If photos are submitted at the proof stage, be sure they are appropriately identified.
  • If any authors are members of the IEEE, please provide their membership grade and years of grade.

Failure to return the corrected proof in the allotted time frame will delay publication.

Copyright

It is the policy of the IEEE to own the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers, and to facilitate the appropriate reuse of this material by others. To comply with United States copyright law, authors are required to sign and submit a completed IEEE Copyright Form. This form returns to authors and their employers full rights to reuse their material for their own purposes.

Color Figures

Any color figures submitted will be automatically processed by IEEE for online color free of charge.


Presentation at a PES General Meeting

An author who is interested in presenting an accepted Journal paper at a PES General Meeting must upload the paper’s abstract and the full paper (as a supporting document) to the meeting’s submission and review site. They will be sent directly to the appropriate Technical Committee Program Chair (TCPC) based on the committee selection and that TCPC will determine if the topic of the paper is suited for presentation in one of his or her technical sessions. The author will be notified of the decision by e-mail. See the PES web site for details for specific meetings. (Please note: The author should follow the steps on the review site and upload the full paper in addition to the abstract. This is for the TCPC’s use only. The full paper will not be published in the Proceedings. Do not upload the full paper as its own submission. It must be uploaded along with the abstract so there will be only one conference paper number.)

Accepted Journal papers that will be presented at a PES General Meeting (in a poster session, or if invited by a Technical Committee, in a session of another format) will have their abstracts published in the Conference Proceedings for that meeting. At least one author of the Journal paper must register for the meeting and pay the appropriate registration fee! Papers will not be scheduled for presentation nor abstracts of the papers published in the Proceedings unless the fee is paid. Registration forms will be made available on the PES web site.


Questions, Comments, and the Future

Changes in the use of electronics in publishing are dynamic, and we recognize that the instructions given in this document will need to be revised. We also know that you, the author, are in a unique position of knowing both your capabilities and your needs. We welcome your suggestions regarding this document.

All comments, questions, and suggestions about this document will be forwarded to the correct person if you send them to:

IEEE PES Executive Office
445 Hoes Lane
Piscataway, NJ 08855-1331 USA
fax: +1 732 562 3881
e-mail: pes@ieee.org